Different project management tools have arisen to meet the demands of project managers as projects have become more and more complex over time.
Two major players in the game stand out among the thousands of project management software available: Trello and Monday, which can help you organize your tasks and keep track of your work. Both project management tools have unique features, pros, and cons, but which one is right for your project?
Hence, to help you decide which tool is ideal for your project, we’ll compare Trello vs Monday in detail on the basis of their features, ease of use, pricing, and pros & cons.
Let’s start.
Quick Overview – Trello
Trello is a popular web-based Kanban-style project management platform that allows teams to collaborate on ideas, define deadlines, and track projects.
Trello was launched in 2014 by Fog Creek Software and is popular because it allows users to collaborate on projects as well as organize and prioritize tasks to build a streamlined workflow.
Further, in 2017, Trello was owned by Atlassian, a firm that also acquires other business tools, such as Jira. Trello’s user-friendly drag & drop design attracts a wide range of users, from startups to Fortune 500 firms.
Overall, this project management software is perfect for individuals or businesses who need to keep track of tasks in a clear and simple way.
Who Should Use Trello?
Trello is one of the best project management tools that a wide range of organizations and individuals can use. It can help project managers in tracking important tasks, deadlines, and the progress of the project. Small businesses can use Trello to manage their day-to-day operations, plan events, and organize customer information.
Individuals can use Trello to manage multiple projects or clients; they can also share a Trello board with their clients to give updates on the project. Trello can help remote workers collaborate with the in-office teams in real-time, regardless of their physical location.
Quick Overview – Monday
Monday debuted as a work collaboration platform in 2014 and has since evolved into a collaboration solution for a wide range of processes, including project management, software development, customer relationship management (CRM), marketing, human resources, and others.
It is a powerful cloud-based project management platform with several advanced functionalities. With features like different project views, team members and project managers can always have access to relevant information structured in the most effective way possible.
Furthermore, Monday is ideal for small to large enterprises since it features an intuitive and eye-catching interface with self-explanatory labels for different sections.
Who Should Use Monday?
Monday is not a regular project management software; it is a cloud-based work operating system (Work OS) that helps teams create custom workflows, collaborate with teams, and manage various projects. People in Sales and CRM can use Monday to track leads, manage customer relationships, automate sales pipelines, and take follow-up from customers.
Software Development Teams can use Monday to manage sprints, backlogs, and releases. HR departments can use Monday to streamline the recruitment processes, onboard new employees, and keep a record of employees and their time off.
Creative and Design Teams can use Monday to manage creative processes, from ideation to final delivery, ensuring that feedback and revisions are tracked efficiently.
A Quick Comparison Table – Trello vs Monday
Check out this quick comparison of Trello vs Monday:
| Factors | Trello | Monday |
| Pricing | $5 per month if billed annually | $8 per month if billed annually |
| Integration | 200+ integrations | 50+ integrations |
| Supported Browser | Firefox, Chrome, Edge, Safari | Firefox, Chrome, Edge, Safari |
| Free Trial | 14-day free trial | 14 day free trial |
| Ease of Use | User-friendly | Little complex |
Feature Comparison
Let’s have a look at some of their features and functions. Although they may appear to be quite similar at first glance, we believe that after reading up on the specifics of each tool, you’ll be able to decide which one is more suited to your requirements.
Dashboards and Views
Your different views are essential to maximizing efficiency when it comes to task and project management. Among the most important are Gantt charts, Kanban boards, list views, and calendar views.
Trello is a leader in popularising Kanban views. Trello offers several views outside Kanban boards, including a dashboard with quick insights, a timeline view that resembles a Gantt chart, a calendar view, a workspace view, and even a map view.
Monday offers various views, including a Kanban board, an activity log, a timeline view, a calendar view, a chart view, a map view, and a task view.
User Interface:
Trello’s UI is clear and uncomplicated. Even for newbies, it’s quite simple to navigate and use. Because of its easy-to-use interface, you may quickly browse between boards, cards, lists, and more with just a few clicks.
On the other hand, Monday’s user interface is a little more complex than Trello’s. Because so many features or elements are scattered throughout the page in different spots, it takes some time to learn how to use Monday effectively. However, despite having a complex interface, Monday guides its users through each stage.
Task Management
Every project is made up of tasks, which can be divided into subtasks. Some are completed independently, while others are completed as a team.
Trello and Monday both make it incredibly simple to create tasks and subtasks. With the use of custom fields, due dates, permissions, and checklists, you can add data to tasks such as assignees. However, Monday offers more powerful task-dependency features.
Workflow Automation
Trello allows you to add labels, checklists, and due dates to cards. This allows you to categorize your tasks by progress status, priority, and other criteria. You may also add attachments to your cards, which is a great way to add documents or links for later reference.
This feature is more customizable than Monday’s workflow automation since it enables you to design unique workflows for various teams or projects. The custom workflow feature of Trello is a handy tool for automating repeating processes.
With Monday, you can have access to a single dashboard from which you can assign tasks, create reminders, send follow-up emails, and exchange files with teams and clients.
Templates
Templates are essential components for project management. They provide out-of-the-box visual representations for organizing your projects, team, and long-term goals.
Trello is well known for its collection of templates. Some of the best business templates include team alignment, decision tracking, business modeling, order-management pipeline, and change-management workflows.
Not just this, but Trello also provides template categories for marketing projects, design, human resources and operations, product management, team management, and even remote work.
Similarly, Monday also offers various templates in different categories, including CRM, portfolio management, event management, campaign planning, sprint management, and A/B testing.
Which Tool Has The Best Customer Support?
Let’s find out Which has the best Customer Support.
Trello Customer Support
Trello offers decent customer service. Jira and Trello have the same parent company, Atlassian; thus, their support systems are quite similar. Most problems are resolved using support ticketing systems, although Business Class and Enterprise members can get priority phone service.
In addition, Trello offers a comprehensive knowledge base and its own blog, which covers Trello-related topics and team management articles.
Monday Customer Support
With several resources accessible, Monday provides comprehensive customer support. For instance, its support page has a “Knowledge Base” packed with tutorials for learning how to use and master its features.
Additionally, there are a tonne of training videos available for people who prefer videos over text, and if you still have questions, you can visit their community forum.
Further, if you need personalized support, you can reach out to them via email help tickets.
Ease Of Use
Let’s compare Trello and Monday based on their ease of use.
Trello Ease Of Use
If you don’t want to waste your time in a lengthy setup process and get set up quickly and start managing tasks, Trello is a great option. You only need to create cards, add the necessary details, and arrange them into columns according to the task’s level or category.
You can manage tasks and projects by simply dragging cards across columns and updating their details as needed.
Additionally, there is a list of handy shortcuts that might speed up your work, and Trello also includes a feature for automating workflows.
Monday Ease Of Use
While Monday is more complex than Trello, it ensures that customers are guided at every stage. The practical use of color, enough space, and subtle animations make the entire experience seamless.
Further, Monday can display a large amount of data on the screen, allowing you to monitor a project’s status at any moment. With more than 70 templates to pick from, Monday offers options for various project types. It also assists you in selecting the right template, so you won’t have to do it again mid-project.
Even though Trello might appear to be more user-friendly because of its easy interface and straightforward navigation, Monday takes the crown in this segment due to its more advanced approach and focus on giving more view options and capabilities that may assist you and your team in achieving your goals.
Integrations
Both project management tools provide integrations to increase the performance of your projects.
Trello Integrations
Trello offers over 200 integrations or power-ups with some of the most popular tools for managing workflows. This tool supports native integration with practically any tool you use or want to use, from time tracking to reporting to custom fields. You are also given access to public APIs that you may use to integrate with your preferred software product.
Here’s a rundown of some of the most popular tools you can integrate Trello to
- Slack
- Dropbox
- Mailchimp
- Automate.io
- Freshdesk
- Bit Bucket, GitLab, and GitHub
Monday Integrations
Monday offers 50+ integrations and the ability to connect with a diverse range of popular apps. These include marketing apps, CRM apps, software development applications, and even project management apps.
Take a look at some of the major applications you might want to integrate Monday with:
- Jira
- Microsoft Teams
- Zendesk
- SurveyMonkey
- Salesforce
- Bit Bucket, GitLab, and GitHub
- Google’s apps like Gmail, Google Analytics, Google Drive, etc.
Trello vs Monday: Pros & Cons
Let’s find out the Pros & Cons of Trello & Monday
Pros of Trello
- The interface of Trello is user-friendly.
- Trello is mobile-friendly so that you can access it from a smartphone, tablet, or PC.
- You will be notified by email if a task is deleted, commented on, or modified.
- The pricing structure of Trello is transparent.
Cons of Trello
- You must upgrade in order to have access to its advanced features.
- You can’t edit a comment once it is posted.
- While Trello is quite flexible, several features are missing. For example, it has very limited search and reporting tools.
Pros of Monday
- Shared boards make it easier and clearer for whole teams to plan campaigns.
- Offers powerful collaboration tool.
- The platform is highly customizable.
Cons of Monday
- Some important software integrations, such as ActiveCampaign, Canva, and others, are missing.
Trello vs Monday: Pricing Plans
Is Trello more affordable, or Monday? Let’s find out.
Trello Pricing
Trello pricing is quite affordable. It is a freemium software that has both free and paid plans. In addition, Trello also offers a free trial for 14 days.
Trello has three premium plans which may vary depending on the number of users.
Here are the pricing details:
Free:
It is a free forever plan with limited features.
Standard:
This plan is perfect for a small team or startup that wants to manage their projects. It will cost you $5 per month per user when billed annually. Its monthly plan will cost you $6 per user.
Premium:
If you choose its annual plan, you will need to pay $10 per user per month. And if you wish to proceed with its monthly package, you can get this at $12.50 per user. This plan features different viewpoints for visualizing multiple projects.
Enterprise:
This plan is appropriate for organizations that want added security and controls when connecting work across teams. When invoiced annually, this plan will cost $17.50 per user per month. This is the estimated cost for 50 users.
Monday Pricing
Monday offers a free trial for 14 days, which doesn’t require credit card details, so you can explore and test its features before investing in this software. Apart from this, Monday has varied pricing plans depending on the number of seats.
Here are the pricing details:
Free:
Monday is also a freemium tool that offers a free forever plan for up to 2 seats. This plan is ideal for individuals or beginners.
Basic:
It will cost you $12 per seat per month when billed annually, and if you go for its monthly plan, you will need to pay $10 per seat.
Standard:
You can get this plan at $14 per month if you select its annual plan. And its monthly plan will charge you $12 per member per month.
Pro:
If you opt for its yearly or annual plan, you can get this plan at $24 per seat per month. If you go for its monthly plan, you will need to pay $20 per seat per month.
Enterprise:
You need to contact their sales team to get custom pricing as per your project needs. This plan is ideal for enterprise-level business.
Final Verdict – We Recommend Monday Over Trello For All Types Of Businesses
To summarise, Trello and Monday are both excellent project management software for managing your projects and tasks. Of course, they each have their own set of pros and cons. But Trello is ideal for you if you want a low-cost, user-friendly platform.
On the other hand, Monday might be a terrific option if you’re searching for more than simply project management software. It provides the same functionalities as Trello, as well as more advanced project management and collaboration tools.
